IRC Kenya is working to achieve optimal performance in terms of program quality strengthening operations and finance department by emerging tools, systems and staff capacity to adhere to IRC policies and procedures and donor compliance
Bank payment processing:
Receive all payment requests flowing into the department using ‘RECEIVED’ stamp and cross-checking details in PRs book
Maintaining the Payment Request book and updating for cheque payment details once the cycle has been completed
Ensuring that authorizations on the payments requests are in line with the approved limits per the delineation chart
Prepare all cheque and online bank payments in USD, KSH, EURO and GBP. Ensure the payment is fully supported and duly authorized per the authorized delineation chart before writing the cheque.
Maintain KSHs and USD cash within set limits and ensured that there was sufficient cash for smooth operations at all times.
Ensure that cheque and online bank payments vouchers are presented for approval within documented hours
Prepare cash and bank spreadsheets ready to upload stage at the end of every month.
Preparing detailed remittance advice for all cheque payments and maintaining soft copies of the same on the shared drive.
Rubber-stamping ‘PAID’, including cheque numbers on all such documents once the payment has been processed.
To reconcile Citi Bank USD, KSH, EURO and GBP bank account and prepare the upload file monthly.
Ensure that the cheques in the register are recorded sequentially. Separate the KSH and USD to maintain sequence
Diligent follow-up to ensure that fully signed cheques are collected by vendors and signed for (ensuring proper identification of the person collecting) and details indicated in the cheque release register.